Achieving a 64%
A Case Study on Federal
Reduction in
Recruitment Time:
Contractor Efficiency.
Executive Summary
In mid-2024, Altec partnered with a federal contractor to revamp their recruitment processes. This case study highlights significant improvements in key performance metrics, driven by strategic enhancements and advanced technology integration. Through our tailored approach, we achieved substantial reductions in time to fill, increased cost savings, and enhanced engagement with candidates, resulting in more efficient recruitment and higher quality hires.
- Long Time to Fill: Positions were taking nearly 30 days to fill, affecting project timelines and client satisfaction.
- High Recruitment Costs: Inefficiencies in the recruitment process led to increased costs.
- Difficulty Engaging Top Talent: The existing recruitment strategies were not effectively reaching and engaging high-quality candidates.
- Managing Security Clearance Requirements: Filling roles that required various levels of security clearance, such as TS and TS/SCI Poly, was particularly challenging.
Altec implemented a multi-faceted approach to address these challenges, focusing on technology integration, process optimization, and strategic enhancements.
1) Optimized Candidate Outreach and Engagement:
Our team integrated custom GPTs for generating and analyzing resumes. This enabled us to create a ‘skills matrix’ to match candidates’ skills with job requirements efficiently, improving both the speed and quality of candidate submissions.
2) Candidate Activity Tracking:
By adopting HubSpot as our primary management tool, we could track all candidate interactions. This included email opens, clicks, and phone calls, allowing recruiters to make timely and effective follow-ups, significantly improving engagement rates.
3) Detailed Candidate Tracker & Recruiting Dashboard
We maintained a candidate tracker and dashboard that organized all position data, highlighted recruitment priorities, and identified process bottlenecks. This tool provided year-over-year performance metrics, facilitating strategic decision-making.
4) Salary Negotiation
Our recruiters negotiated salaries below the maximum budgeted amounts, saving a total of $30,000. This initiative was crucial in managing recruitment budgets while securing top talent.
5) Clearance Jobs Subscription
To meet the client’s specific needs for roles requiring high-level security clearances, we utilized our access to multiple recruitment platforms, including Clearance Jobs, which allowed us to efficiently source positions requiring Top Secret (TS) and Top Secret/Sensitive Compartmented Information (TS/SCI) Polygraph clearances.
Results and Achievements
Our strategic approach yielded impressive results:
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Positions Filled: By Q2 2024, we had filled 4 positions, setting us on track to double our annual placements compared to 2023.
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Reduced Time to Fill: We reduced the time to fill positions by 64%, from nearly 30 days to just 11 days.
Metric 2023 2024 Delta Percentage Improvement Time to Fill (days) 30 11 19 64%
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Cost Efficiency: Strategic salary negotiations led to savings of $30,000, demonstrating our commitment to cost-effective recruitment.
